Job: UNICEF Programme Assistant - EMOPS - NYC - Apply by December 18

For more information, please visit: https://careers.unicef.org/sap/bc/webdynpro/sap/hrrcf_a_posting_app...

Cross-posted from: https://twitter.com/UNJobList/status/276207794468814848 and http://unjoblist.org/vacancy/?273157

Purpose of the Position
To lend administrative and operational support to the Peacebuilding and Recovery Section (PRS), EMOPS. To contribute to the timely and effective implementation of the PRS workplan and support liaison of the PRS with other UNICEF departments/ divisions, RO and CO's and external partners. Provide secretarial assistance to the individual PRS staff members (3 Professional Staff) in EMOPS, NY.

MINIMUM ELIGIBILITY REQUIREMENTS:
- MUST PASS THE UN ASAT (Administrative Support Assessment Test) IN ENGLISH (please mention in your cover letter whether you passed this exam)
- NON-US CANDIDATES MUST BE IN POSSESSION OF A US G4 VISA OR BE A  US PERMANENT RESIDENT
 
Key Expected Results
1.  Participate and work closely with PRS staff members in setting up and maintaining programme and operation information systems and databases on PRS related information, and facilitate the dissemination of relevant materials. Collaborate with PRS staff in defining the scope of the search work to be done, the methods to be used, and participate in the first level of analysis. Prepare background materials, draft working papers and briefing materials. Collect data and other information on development and/or subject-matter activities of PRS countries of concern.

2.  Assist in responding to thematic queries on the planning, implementation and management of UNICEF PRS related activities. This involves (1) research and/or investigation of carious databases and reports, (2) drafting correspondence based on outcome of investigation.

3.  Receive, review, route and follow-up on incoming correspondence, determining priority and, whenever necessary, taking responsible action. Responsible for maintaining electronic and paper filing on thematic, operational, administrative and financial issues. Provides secretarial support as required.

4.  Maintains knowledge of supervisors areas of work and keep abreast of policies, procedures and priorities relevant to the work area. Determine priority issues to be handled by the backstopping programme officer(s) when he/she is traveling or on annual/sick leave.

5.  Arrange meetings and workshops, confirm arrangements with participants and take notes as required. Drafts routine minutes. Organize travel arrangements for Supervisor and PRS staff.

6.  Performs other duties, as required.
 
Qualifications of Successful Candidate
- Completion of Secondary education (ie. High-School Diploma) required.
- At least four (4) years of relevant work experience.
- Must pass the UN ASAT (Administrative Support Assessment Test) in English (please mention in your cover letter whether you passed this exam).
- Knowledge of UNICEF programmes and/or operations is considered an asset.
- Fluency in English required. Knowledge of another UN language desirable.
 
Competencies of Successful Candidate
- Able to work effectively in a multi-cultural environment.
- Sets high levels of quality and productivity for self.
- Analyzes and integrates verbal, numerical and other types of data.
- Rapidly learns new tasks relevant to own job and quickly commits information to memory.
- Sets self clearly defined tasks in line objectives set by the line manager.
- Follows spoken and written instructions without unnecessarily challenging others' authority.
 
Remarks
This is an extension of the application deadline to expand the candidate pool. Previous applicants need not reapply as their original application will be duly considered.

For more information, please visit: https://careers.unicef.org/sap/bc/webdynpro/sap/hrrcf_a_posting_app...

Cross-posted from: https://twitter.com/UNJobList/status/276207794468814848 and http://unjoblist.org/vacancy/?273157

Tags: UN, UNICEF, administrative, administrative support, database knowledge, information systems, research

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